Administrative Assistant

About Weeksville Heritage Center

Weeksville Heritage Center (WHC) is a historic site and cultural center in Central Brooklyn that uses education, arts, and a social justice lens to preserve, document and inspire engagement with the history of Weeksville, one of the largest free Black communities in pre-Civil War America, and the Historic Hunterfly Road Houses. Founded in 1838, Weeksville was the second largest of approximately 100 independent African-American communities established before the Civil War. When a group of community activists rediscovered three remaining original homes 1968, they purchased, rehabilitated, and restored the Hunterfly Road Houses, re-opening their doors as the Weeksville Heritage Center in 1973. In 2014, WHC opened its new Cultural Arts and Education Center and campus, including a visual arts gallery, performance space, resource center, and administrative offices. WHC is now poised for a bright new era, with the resources and vision in place to fully activate our history and expand our education, preservation, and public programming.

Recently announced as New York City’s newest Cultural Institutions Group (CIG) member, the first since 1998, WHC is one of New York City’s cultural treasures, dedicated to preserving and celebrating the story of the 19th century African-American community of Weeksville, a nationally significant, exceptionally well-documented and rare extant example of an independent African-American community organized by Black entrepreneurs and land investors to promote economic, social, and political rights.

The Opportunity

The Administrative Assistant is an important colleague who will support our fundraising work in a number of ways including: administration, campaign design and execution, and special events. The position works strategically with most departments across the organization to help manage the CEO’s time and commitments. The Administrative Assistant also engages externally with community members and program partners. 

WHC is at a very important moment in the organization’s trajectory. A number of new staff recently joined the team, new programs are underway and revenue is expected to diversify. This is an ideal time and position for a candidate who is open to learning and appreciates the opportunities that exist within an organization that is in a period of exciting change. 

Primary Responsibilities

  • Manage CEO/President’s internal and external calendar
  • Coordinate the logistics of executive team meetings, and attend as necessary to document, share, and manage next steps.
  • Create emails, letters, research, and projects as needed
  • Maintain and synchronize organizational calendars 
  • Develop and maintain CEO’s electronic and paper filing systems 
  • Organize and participate in office staff meetings/programs
  • Coordinate executive level and programmatic inquiries
  • Prepare meeting materials (agenda, Zoom/conference details, tracking action items)
  • May perform other job-related duties as assigned

Required Qualifications

  • High school diploma or equivalent
  • Prior successful experience as an Administrative Assistant or related position
  • Excellent time-management skills, organizational skills, and multitasking ability
  • Strong written and verbal communication skills
  • Experience with Google Suite and/or Microsoft Office Suite

Preferred Qualifications

  • Prior experience working in nonprofit sector, preferably in a social justice, arts, or cultural organization
  • College degree or equivalent

Salary and Benefits

Salary range is $35,000 – $40,000 annually. We offer a benefits package, including medical, dental, vision, retirement account, pension, paid vacation, paid sick leave, personal days, and hybrid work schedule (50% off site 50% on site).

How to Apply

Submit a resume and cover letter to: Please include Administrative Assistant in the subject line. Only those candidates selected for an interview will be contacted. Thank you for your interest in the position.

Weeksville Heritage Center is an Equal Opportunity Employer. All candidates for employment are considered without regard to race, color, age, religion, sex, gender identity or expression, sexual orientation, national origin, physical disability, military or veteran status, genetic information or any other basis protected by applicable federal, state or local law.