Grants Coordinator

About Weeksville Heritage Center

Weeksville Heritage Center (WHC) is a historic site and cultural center in Central Brooklyn that uses education, arts, and a social justice lens to preserve, document and inspire engagement with the history of Weeksville, one of the largest free Black communities in pre-Civil War America, and the Historic Hunterfly Road Houses. Founded in 1838, Weeksville was the second largest of approximately 100 independent African-American communities established before the Civil War.

When a group of community activists rediscovered three remaining original homes in 1968, they purchased, rehabilitated, and restored the Hunterfly Road Houses, re-opening their doors as the Weeksville Heritage Center in 1973. In 2014, WHC opened its new Cultural Arts and Education Center and campus, including a visual arts gallery, performance space, resource center, and administrative offices. WHC is now poised for a bright new era, with the resources and vision in place to fully activate our history and expand our education, preservation, and public programming.

Recently announced as New York City’s newest Cultural Institutions Group (CIG) member, the first since 1998, WHC is one of New York City’s cultural treasures, dedicated to preserving and celebrating the story of the 19th century African-American community of Weeksville, a nationally significant, exceptionally well-documented and rare extant example of an independent African-American community organized by Black entrepreneurs and land investors to promote economic, social, and political rights.

The Opportunity

Weeksville Heritage Center is seeking a Grants Coordinator who is eager to grow within our Development Team.  This is an ideal opportunity for someone with 2 years of nonprofit experience who is interested in learning about grants management and tracking, grant writing and proposal development, foundation relations, and donor stewardship. The Grants Coordinator will draft grant proposals/ LOIs, manage data entry, grant tracking, and coordinate interdepartmental schedules for foundation site visits. This individual will also research corporate and foundation grant opportunities, prepare acknowledgments to funders, manage grant profiles, track deadlines, and other required documentation. This role will report to the Director of Development and their onboarding will be facilitated by the Development Manager.

Primary Responsibilities

Grants Management & Stewardship

  • Maintain Foundation & Corporate Relations Department’s grant reporting and proposal tracking systems.
  • Review all organizational information regarding programs to complete funding proposals.
  • Draft acknowledgement letters to corporate, government and foundation funders.
  • Enter gifts and grant outcomes into Kindful.
  • Ensure Kindful contains the most updated information on funders and prospects, including accurate grant portal credentials.

Proposal Development & Reporting

  • Collaborate with the Director to complete general operating reports and renewals.
  • Assist Director and Manager with preparation of required materials for proposals and reports.
  • Collaborate with the Programs, Operations, and Marketing teams to obtain supporting materials required for reporting (e.g., budgets, photos, staff testimonials, etc.).
  • Ensure Kindful and other data tracking tools reflect deliverables outlined in grant contracts and agreements.

Required Skills, Knowledge, and Qualifications

  • Bachelor’s Degree or two or more years of related work experience.
  • Excellent verbal and written communication skills.
  • Experience in grant writing, grant portals and foundation relations.
  • 2 years of experience in development for a nonprofit or community-based organization required.
  • Adept at cross-team collaboration and ability to project manage multiple deadlines.
  • Proficient in Google Suite and basic knowledge of donor platforms/CRM databases is a plus.
  • Must be able to utilize a computer for the majority of the workday.
  • Must be present in the office at least three days per week or as required.
  • Commitment to Weeksville’s mission, vision, and values.

Salary and Benefits

This is a full-time nonexempt position with a salary range of $55,000-$60,000 annually. Weeksville Heritage Center offers a benefits package that is competitive with the market, including medical, dental, and vision insurance; a retirement plan that employees can contribute to after the eligibility period, and paid vacation, paid sick leave, and personal days with the option for a hybrid work schedule.

How to Apply

Submit a resume and cover letter to: Please include Grants Coordinator in the subject line and include where you found this job posting in the body of your email. Only those candidates selected for an interview will be contacted. Thank you for your interest in the position.

Weeksville Heritage Center is an Equal Opportunity Employer. All candidates for employment are considered without regard to race, color, age, religion, sex, gender identity or expression, sexual orientation, national origin, physical disability, military or veteran status, genetic information or any other basis protected by applicable federal, state or local law.