Executive Assistant to the President & CEO

About Weeksville Heritage Center

Weeksville Heritage Center (WHC) is a historic site and cultural center in Central Brooklyn that uses education, arts, and a social justice lens to preserve, document and inspire engagement with the history of Weeksville, one of the largest free Black communities in pre-Civil War America, and the Historic Hunterfly Road Houses. Founded in 1838, Weeksville was the second largest of approximately 100 independent African-American communities established before the Civil War. When a group of community activists rediscovered three remaining original homes 1968, they purchased, rehabilitated, and restored the Hunterfly Road Houses, re-opening their doors as the Weeksville Heritage Center in 1973. In 2014, WHC opened its new Cultural Arts and Education Center and campus, including a visual arts gallery, performance space, resource center, and administrative offices. WHC is now poised for a bright new era, with the resources and vision in place to fully activate our history and expand our education, preservation, and public programming.

As a member of New York City’s Cultural Institutions Group (CIG) member, WHC is one of New York City’s cultural treasures, dedicated to preserving and celebrating the story of the 19th century African-American community of Weeksville, a nationally significant, exceptionally well-documented and rare extant example of an independent African-American community organized by Black entrepreneurs and land investors to promote economic, social, and political rights.

About the Opportunity

The Executive Assistant is an important colleague who will support the President & CEO and institution to work in a number of ways including: administration, program execution, correspondences, relationship building and management. The position works strategically to manage the CEO’s time and commitments.

Primary Responsibilities

  • Manage President & CEO’s calendars and schedule meetings
  • Coordinate the logistics of executive team meetings, and attend as necessary to document, share, and manage next steps
  • Draft emails, letters, and other correspondences as needed
  • Organize in office staff meetings/programs
  • Serve as a point of contact between stakeholders and the President’s office
  • Prepare reports and presentations with accuracy
  • Handle confidential information with a high level of discretion
  • Monitor project deadlines and follow up on action items
  • Assist with planning and execution of institutional events and site visits
  • Handle day-to-day office management, process expense reports, and arrange event logistics
  • Collect information for reports and presentations
  • Complete additional assigned projects as needed

Qualifications and Skills

  • Masters or Bachelor degree or equivalent experience
  • Excellent time-management skills, organizational skills, and multitasking ability
  • Three to five years of experience in an administrative role that reports to executive management
  • Strong project management ability
  • Ability to multitask in a fast-paced environment
  • Flexibility as team player
  • Exceptional written, verbal, and interpersonal communication skills.
  • High level of discretion and ability to handle sensitive and confidential information.
  • Develops, reviews and edits a wide range of correspondence, including emails, speaking remarks, presentations and written letters with keen attention to detail and clarity.
  • Provides comprehensive support, in collaboration with other departments, for the planning and execution of internal and external meetings, team retreats, special convenings, events, programs, and fundraisers.
  • Maintains and supports effective working relationships between the President’s office and all major departments.

Preferred Qualification

  • Prior experience working in a cultural institution
  • Advanced working knowledge of Microsoft Word, Excel, and PowerPoint
  • Experience with design software (Canva, Adobe)
  • Project management program knowledge (Asana, monday.com)
  • Passion of mission driven work related to black history, arts, and culture

Work Environment

  • This position requires occasional evening and weekend availability to support meetings, special events, donor engagement, and institutional programs. The Executive Assistant must be able to work effectively in a fast-paced environment while maintaining professionalism, flexibility, and confidentiality.

Salary and Benefits

  • Salary range is $70,000 – $75,000 annually. We offer a benefits package, including medical, dental, vision, retirement account, pension, paid vacation, paid sick leave, personal days, and hybrid work schedule

How to Apply

Submit a resume and cover letter to: inquiries@weeksvillesociety.org. Please include Executive Assistant in the subject line. Only those candidates selected for an interview will be contacted. Thank you for your interest in the position.

Weeksville Heritage Center is an Equal Opportunity Employer. All candidates for employment are considered without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, physical disability, veteran status, or any other basis protected by applicable federal, state, or local law.